Document Management Systems

Have you been shopping for a Document Management System (DMS), but can’t find one that meets your needs?

That’s because most documents management systems are software-based programs designed for internal use.  Once a company installs the software on its computers, the documents are accessible only within that company’s fire wall.

But what happens when you:

Want a DMS that can cross organizational boundaries?

(Example:  You need internal employees, vendors, and the general public to have different levels of access to your company documents.)

Want a DMS that’s highly searchable?

(Example:  You need to search every word in a document just like you do when using an online search engine.)

Want a DMS that integrates mapping?

(Example:  Your utility company services four different counties; you want visitors to identify their county on a map and conduct a search for documents associated with that county.)

Want a DMS that’s graphically pleasing and customized to your business?

(Example:  You need a user-friendly interface that’s easy to use with minimal training.)

We’ll tell you what happens—

You call NeoNexus Corporation for one of our customized web-based Document Management Systems.  With our DMS programs, you can:

Share Your Documents Globally While Maintaining Strong Internal Security

Because the document management systems created by NeoNexus are web-based, users can login from any computer anywhere in the world.  This allows you to work across company boundaries while still maintaining strong security (people inside and outside of your company firewall can access the DMS with an assigned login and password based on a security level you define).

Imagine being able to easily share certain files with a partnering company or government agency, while still keeping confidential documents protected for internal use only!

Create Multiple Security Levels That Allow Different Access Levels for Different Users

NeoNexus created a DMS for a government agency that needed to allow many different user groups to access their system.  Our customized web-based DMS allows internal employees, regulatory agencies, different branches of government, vendors–and even the general public–to access and search the same online system while ensuring that each group can only access the information they are allowed to obtain.

Search Documents with Greater Ease and Efficiency

Most readily available document management systems use a manual coding system.  This means that humans assign probable keywords to each document, trying to anticipate how others in the organization will attempt to search for that information in the future.  Users then enter keywords or search terms to conduct a search.  This set-up has limitations; your search is only successful if you use the keywords someone else assigned to the document.

Now, imagine being able to conduct your DMS searches using any words from the text of a document. We index the text of all .PDF documents, making our DMS searches as easy as a Google! search.  Greater search ease and improved consistency in search results are one of the best features of our document management systems.  For example, if you wanted to retrieve every document in your DMS containing the word “tomorrow”, you could!  (But remember that the only way to search this easily for “tomorrow” is to call NeoNexus today!)

Reflect Your Branding Through a Custom Design

NeoNexus can custom-design your company’s document management system to reflect your corporate image and ensure compatibility and ease of use for your users.  Our skilled team of designers will ensure that the color, images, layout, and theme of the DMS compliment your website and style.  Here is an example of one of our DMS custom designs contrasted with a typical DMS interface:

Ease of use. Improved search capabilities.  Borders defined by you and not by the limitations of the system.  A custom interface that reflects your branding.  Mapping capabilities.  They all add up to equal on great DMS designed by NeoNexus.  For more information on how our customized document management systems can work for your company, call us:  (910) 399-7603.